Privacy Policy
Last updated: August 28, 2026
The Hollow Archive respects your privacy and is committed to handling personal information responsibly and transparently.
This Privacy Policy explains what information may be collected when you visit The Hollow Archive website, how that information may be used, and the choices and rights available to you.
The Hollow Archive is operated by Moon Hollow Publishing, an independent publishing business based in Jamaica.
1. Information We Collect
The Hollow Archive does not currently require visitors to create accounts, submit contact forms, or provide personal information in order to browse the website.
However, certain information may be collected automatically when you visit the website through our hosting provider. This may include:
- your IP address;
- browser type;
- operating system and device information;
- pages or resources requested;
- date and time of access;
- referring information where available; and
- technical information necessary to operate, secure and maintain the website.
This information is generally used for website operation, security, troubleshooting and performance purposes.
The Hollow Archive is currently hosted by Bluehost.
2. Newsletter
The Hollow Archive offers optional email newsletters and book-related email signups.
Email registration is provided through MailerLite. Signup opportunities may be provided through external MailerLite landing pages or through forms embedded directly on The Hollow Archive website.
When you choose to subscribe, MailerLite may collect information such as your email address and any other information you voluntarily provide through the relevant signup form.
Some signup forms may be associated with a particular book, story, bonus scene, or other reader resource. Information submitted through these forms may be used to deliver the requested material and to send related newsletters, publication announcements, story and archive updates, and other communications described at the time of signup.
MailerLite may also process technical and engagement information associated with signup forms and email delivery, such as whether an email was opened or a link was clicked, as well as associated device, browser, or IP information.
You may unsubscribe from marketing emails at any time by using the unsubscribe link included in our emails.
The Hollow Archive does not sell or rent its newsletter subscriber list.
MailerLite processes subscriber information on our behalf in accordance with its own privacy and data-processing terms.
3. Cookies and Tracking Technologies
The Hollow Archive does not currently use advertising pixels, behavioural advertising trackers, or third-party analytics services such as Google Analytics, Meta Pixel or Pinterest Tag.
Our hosting provider and other essential technical services may nevertheless use cookies, server logs or similar technologies where necessary to operate, secure and deliver the website.
If non-essential analytics, advertising or tracking technologies are introduced in the future, this Privacy Policy will be updated and, where required by applicable law, appropriate consent mechanisms will be provided.
4. Embedded Content
The Hollow Archive may occasionally include content embedded from third-party services, such as YouTube videos.
Embedded content may allow the relevant third-party provider to receive technical information about your interaction with that content and may involve cookies or similar technologies. The processing of information by those services is governed by their respective privacy practices.
Where reasonably available and appropriate, The Hollow Archive may use privacy-enhancing embedding options.
5. External Links and Third-Party Services
The website may contain links to external websites and services, including booksellers, membership platforms, newsletter services, social platforms and other third-party destinations.
For example, links may direct visitors to services such as Amazon, Patreon, MailerLite, YouTube, Pinterest or Tumblr.
When you leave The Hollow Archive and visit another website, that service may collect and process information under its own privacy policy and terms. The Hollow Archive is not responsible for the privacy practices of independent third-party websites.
We encourage you to review the privacy information provided by those services where appropriate.
6. How We Use Information
Where personal information is processed in connection with The Hollow Archive, it may be used to:
- operate, maintain and secure the website;
- diagnose technical problems;
- prevent abuse or malicious activity;
- provide services or information you request;
- administer newsletter subscriptions;
- send communications to subscribers who have requested them;
- understand and manage newsletter delivery and engagement;
- comply with applicable legal obligations; and
- establish, exercise or defend legal rights where necessary.
We aim to collect and process only information reasonably necessary for these purposes.
7. Legal Bases for Processing
Where applicable data-protection law requires a legal basis for processing personal information, processing may be based on:
- Consent, such as when you voluntarily subscribe to the newsletter;
- Legitimate interests, such as maintaining the security and proper operation of the website, where those interests are not overridden by your rights;
- Performance of a requested service, where processing is necessary to provide something you have requested; or
- Legal obligations, where information must be processed or retained to comply with applicable law.
You may withdraw consent to newsletter communications at any time by unsubscribing.
8. Sharing of Information
Personal information may be processed by service providers where reasonably necessary to operate The Hollow Archive and its associated services.
These may include website hosting providers, email and newsletter providers, and other technical service providers.
We may also disclose information where required by law, lawful legal process, or where reasonably necessary to protect legal rights, security or safety.
We do not sell personal information.
9. International Data Transfers
The Hollow Archive is operated from Jamaica, while some of the service providers used to operate the website and newsletter may process information in other countries.
For example, MailerLite may process subscriber information outside Jamaica. MailerLite states that it uses appropriate safeguards for international transfers where required by applicable data-protection law.
Where personal information is transferred internationally, reasonable steps will be taken to use service providers and safeguards appropriate to the nature of the information and applicable legal requirements.
10. Data Retention
Personal information is retained only for as long as reasonably necessary for the purpose for which it was collected, subject to technical, security and legal requirements.
Newsletter subscriber information may be retained while you remain subscribed and for a reasonable period afterward where necessary for record-keeping, suppression of unwanted future communications, dispute resolution or legal compliance.
Website hosting logs may be retained by our hosting provider according to its operational and security practices.
11. Data Security
Reasonable technical and organisational measures are used to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
However, no method of transmission or electronic storage can be guaranteed to be completely secure.
12. Your Privacy Rights
Depending on your location and applicable law, you may have rights concerning your personal information, which may include the right to:
- be informed about how your information is processed;
- request access to personal information held about you;
- request correction of inaccurate or incomplete information;
- request deletion or restriction of information where applicable;
- object to certain processing where applicable;
- withdraw consent where processing is based on consent;
- request transfer or portability of certain information where applicable; and
- raise a concern or complaint regarding the processing of your information.
Certain rights may be subject to legal limitations or exceptions.
If you receive The Hollow Archive newsletter, you can stop marketing emails at any time by selecting the unsubscribe link provided in the email.
You may also contact us regarding a privacy request using the contact information below.
13. Children’s Privacy
The Hollow Archive is not directed toward children, and we do not knowingly seek to collect personal information from children through this website.
If we become aware that personal information has been collected from a child in circumstances where it should not have been collected, appropriate steps will be taken to delete or otherwise address that information.
14. Changes to This Privacy Policy
This Privacy Policy may be updated from time to time to reflect changes to The Hollow Archive, the services we use, or applicable legal requirements.
When material changes are made, the revised policy will be published on this page and the “Last updated” date will be changed accordingly.
15. Contact
For privacy, rights, or business enquiries relating to The Hollow Archive, please contact:
Moon Hollow Publishing
Email: [email protected]
If your enquiry concerns personal information, please include enough information for us to understand and respond to your request, but please do not send unnecessary sensitive personal information by email.